I’m sure that every year you do your spring cleaning for your home but what about your office? Does it cross your mind to do a cleaning there? You want to be efficient and work in the best environment for productivity right?
A lot of times people think of cleaning their office in January at the start of the new year. They clear out the old papers they have, get things together for their taxes, maybe buy new pens and notebooks…but in the spring is another great time to do that and it will cut down on the amount that you have to do in January also!
Today I am going to go through the first 5 tips on how to get your office in order:
Decide what you want from your office space. Do you entertain clients there? Is it only you? Do you need more space to move around? Is there too much space and you need to fill it somehow? Are you in an area that is conducive to focusing or are you in a high traffic area that provides more distractions than peace?
Is your office meeting your needs? Do you have ample seating if you see clients? Is it warm and welcoming? Do you get excited about going to your office or do you dread it?
Clean up your desk clutter/de-clutter things. You want to make sure that you are working in the best environment. If you have your kids toys, and packets of flower seeds and tons of business cards and papers lying everywhere you are inevitably going to misplace something or miss a deadline. Take time to clear off anything that doesn’t belong on your desk and put it in its appropriate area. Have bookshelves and file cabinets to store the items that you have for the business.
Set up efficiently. You want to make sure that things are in the right place and easy to find. If you are looking for a client file you want to be able to go right to the file cabinet and pull it out. You don’t want to have to search your desk or office area for it. That is a huge waste of time. The time it takes to set up efficiently and put things in the right place takes a lot less time than searching all over and hoping and praying that nothing happened to that particular item you need.
Implement a daily paper system. Have a tiered tray on your desk for files to read, items to do, and papers to file. Then make sure you go through this daily or at the very least every few days and take care of things. That way it is not building up and becoming overwhelming or unmanageable.
Next time we will go through the last 5 tips on getting your office in the best shape this spring!